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Administrative Assistant-C0689

City of London • Full-time • London, ON, CA • C$ 39.15k - C$ 56.88k / year • 4m ago

Job Close Date: Jun 10, 2024

File Number:

1267

Employee Group:

Local 101

Service Area:

Social and Health Development

Division:

Housing Stability Services

Job Type:

Full-Time Temporary (up to 2 years)

# of Openings:

Summary of Duties:

Reporting to the Director of Municipal Housing; provides administrative and clerical support for management, Program, Technical and Financial Officers as well as the Housing Access Centre; maintains the City of London Housing webpage.

Work Performed:

Composes letters and memorandum from instructions or notes. Undertakes word processing of letters, memoranda and reports.
Inputs, updates, sets-up and maintains data bases. Assists in the compilation of data for required reports. Prepares and updates monthly report on Operational Reviews. Technical Reviews, Annual and Quarterly Housing Provider Information Reports, and records all transactions with respect to there reports.
Receives visitors. Directs and/or responds to phone and e-mail enquiries. Receives, opens and distributes incoming mail, facsimile transmissions and courier parcels, and processes outgoing mail meeting required deadlines.
Develops, maintains and updates City Connect and the Web for Housing, which includes posting of all social housing related information including Housing Access Centre & How to Apply for Housing, Housing Division Notices, Local Rules & Policies, updated SHOAC minutes, Housing Directory and ensuring web based inquiries are responded to. Maintains and updates information for Affordable Housing Program for all new housing initiatives.

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Establishes and/or maintains the various Housing Division filing systems.
Assists the Technical and Program Officers in the preparation of reports and information requests.
Maintains and submits payroll records. Records and prepares attendance records for the Housing Access Centre and the Housing Division for approval by Director of Housing.
Performs a variety of clerical tasks including photocopying, arranging meetings, monitoring and ordering office supplies for the Housing Access Centre and the Housing Division. Develops efficient and effective clerical procedures to enhance Division. Responsible for implementation upon approval.
Maintains petty cash.
Assists in monitoring the Housing Division and Housing Access Centre administrative budgets.
Performs related duties as assigned