Section: Children Services
Division: Children and Social Services
Department: Community Development
Initial Reporting Location: 199 Larch Street
Job Status: Contract Position
Estimated Probable Duration: One (1) Year
Affiliation: Non Union
Hours of Work: 70 hours bi-weekly
Shift Work Required: n/a
Range of Pay: Group 11 - $3,104.50 to $3,654.70 bi-weekly (subject to review)
The start date will follow the selection process.
The eligibility to work remotely is to be determined.
Main Function: Responsible to the Project Sponsor for the planning, coordination, and overall management of specific CGS projects.
Characteristic Duties: Under the general supervision of the Manager of Children Services or the Manager of Housing Stability and Homelessness.
1. Provide regular financial, schedule and project status reports to the project sponsor and key stakeholders through all phases of a project.
2. Develop, coordinate, and implement project management tools including project charter, project schedule, work breakdown scheduling, as well as stakeholder, risk, communications, quality, and transitioning plans.
3. Consult with stakeholder groups, community groups, on specific issues related to the project. Lead initiatives as required.
4. Track, document, and report on pertinent information as defined by the Project Management Plan.
5. As required, research, analyze and evaluate options for future directions and changes for resource allocations for capital, and operational budgets in subject area. Make recommendations as required for new service levels, including human resource requirements.
6. Develop detailed plans to achieve identified service levels including investments in capital, labour, and operations.
7. Carry out project work in accordance with expectations of the Project Management Plan to deliver projects on time, on budget and to the required quality standard.
8. Coordinate the activities of project team members.
9. Ensure project work is consistent with contract documents, project objectives, regulations, and policies.
10. Coordinate and schedule, project meetings. Prepare agendas and produce minutes when necessary.
11. Identify, investigate, evaluate, and take actions necessary to mitigate project risks.
12. Develop presentation materials, relevant reports and attend public meetings as required. Liaise with affected stakeholders to discuss and resolve concerns. Mediate disputes between groups.
13. Scope, plan and execute project activities with minimal required oversight. Participate in the hiring, training, and evaluation of CGS staff and project contractors as required.
14. Act as Management’s representative in the grievance process as required.
15. Responsible for the development and execution of evaluation of specific program(s) and the related data collection, management, and reporting protocols.
16. Conduct in depth analysis of programs and make recommendations for future program planning implementation.
17. Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
18. Perform other related duties as required.
Qualifications:
Education and Training:
- University degree in a related discipline from a recognized University with Canadian accreditation.
- Additional education initiatives to update and expand competencies.
- Project Management Training or Certification will be considered an asset.
- Program Evaluation Training or Certification will be considered an asset.
Experience:
- Minimum of two (2) years of directly related and responsible experience.
- Municipal and public sector experience is an asset.
- Experience in the preparation, effective management and execution of operational and capital budgets and strategic plans.
- Experience in stakeholder management and public relations is an asset.
- Experience in conducting program evaluations and/or continuous quality improvement strategies will be considered an asset.
Or
Education and Training:
- College diploma in a related discipline from a recognized Community College with Canadian accreditation.
- Additional education initiatives to update and expand competencies.
- Project Management Training or Certification will be considered an asset.
- Program Evaluation Training or Certification will be considered an asset.
Experience:
- Minimum of four (4) years of directly related and responsible experience.
- Municipal and public sector experience is an asset.
- Experience in the preparation, effective management and execution of operational and capital budgets and strategic plans.
- Experience in stakeholder management and public relations is an asset.
- Experience in conducting program evaluations and/or continuous quality improvement strategies will be considered an asset.
Knowledge Of:
- Project delivery and standardized project management methods.
- Applicable legislation and related regulations, as well as CGS policies and procedures.
- Municipal financial analysis and budgeting.
- Proven ability to work with computer software systems including project and task management, scheduling, spreadsheet and word processing software.
- Best practices within areas of responsibility.
- Project quality control and risk management.
Abilities To:
- Understand the business implications of opportunities and decisions, and the implement successful business strategies to improve organizational performance.
- Willingness to make sound decisions/recommendations involving varied levels of complexity, ambiguity, and risk.
- Work and communicate collaboratively within the CGS to create alignment within and across teams and groups.
- Read and understand contracts and implications.
- Write reports and briefing notes; prepare and deliver effective presentations.
- Inspire others to work toward common goals by engaging and empowering them.
- Manage conflict, mediate disputes, negotiate effectively with contractors and stakeholders, and assist in reaching consensus.
- Maintain confidentiality.
- Anticipate and manage the impact of change.
- Respond quickly to emerging opportunities or risks.
Personal Suitability:
- Mental and physical fitness to perform essential job functions.
- Strong interpersonal skills.
Language:
- Excellent use of English; verbally and in writing.
- French verbal skills desirable.
Other Requirements:
- May require the use of a personal or CGS vehicle on CGS business. Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, have an acceptable driving record, and personal insurance coverage.
- May require attendance at work for flexible and extended hours.
Leadership Competencies:
Tactical Implementation (II) – Non-Supervisory
Competency
Competency Definition
Level
Level Definition
Innovation
Take a creative approach to problems or issues, “think outside the box”, go beyond the conventional, and explore creative uses of resources.
4
Takes action to innovate
Judgment and Decision Making
Make sound decisions involving varied levels of complexity, ambiguity and risk.
3
Develops alternatives before making complex decisions
Delivering Business Results
Collaboration
Work and communicate collaboratively within City of Greater Sudbury to create alignment within and across teams and groups.
3
Collaborates beyond one’s area
Customer/Citizen Focus
The desire to work closely with internal and external customers to meet and exceed their expectations.
3
Monitors and improves quality of customer service
Organizational Awareness
Learn and understand the key relationships, diverse interest groups and power bases within one’s own and other organizations.
3
Understands climate and culture
Planning, Coordination & Execution
Plan and coordinate work to achieve desired results on a consistent basis.
4
Plans and executes broad implementation efforts
Developing Others
The genuine intent to foster the long-term learning or development of others by recognizing and supporting their developmental interests and needs, and encouraging opportunities for learning.
3
Provides feedback to encourage ongoing development
Holding Self & Others Accountable
Hold others accountable to execute to high standards of excellence and hold themselves accountable to the same or higher standard.
4
Acts to address performance issues
Leadership
Inspire others to work toward common goals by engaging and empowering them, and providing clarity and direction.
3
Obtains resources and takes care of the team
Enhancing Personal Effectiveness
Flexibility/Adaptability
Adapt and work effectively within a variety of situations, and with various individuals or groups.
3
Adapts approach
Interpersonal Communication
Communicate effectively by reflecting on verbal and non-verbal behaviour, being attuned to the needs, perspectives and sensitivities of others and acting with them in mind.
4
Makes insightful assessments
Managerial Courage/Integrity
Acting with integrity, ensuring one’s actions are consistent with City of Greater Sudbury’s values and expectations.
3
Is honest and candid with managers, peers or external parties
Leadership Presence
Develop and maintain a sense of presence and emotional maturity and have an inner confidence that one can succeed and overcome obstacles.
4
Demonstrates resilience
For more information on leadership competencies, please see our Leadership Competency Dictionary.
This job is also being posted as a development opportunity. Should there be no fully qualified candidate for this position, a candidate who can be expected to meet the required qualifications within a reasonable period of time may be considered for this position as a development opportunity.
Development opportunity range of pay: $2,828,00 to $3,327.10 bi-weekly (subject to review). The successful candidate will be paid at the reduced range until the minimum qualifications have been met.