Job Description:
JOB TITLE: MARRIAGE OFFICIANT
DEPARTMENT: LEGISLATIVE SERVICES
POSTING NUMBER: 106182
NUMBER OF POSITIONS: 1
JOB STATUS & DURATION: Temporary 6 months
HOURS OF WORK: 35-hour workweek
LOCATION: City Hall
SALARY GRADE: 8
STARTING SALARY: $1,018.50 per week
JOB TYPE: Union
POSTING DATE: July 09, 2024
CLOSING DATE: July 16, 2024
AREA OF RESPONSIBILITY:
Reports to the Supervisor, Business Operations, this position is responsible for organizing, scheduling, and conducting civil marriage ceremonies, including holding pre-ceremony meetings with couples, in accordance with City procedures and legislative requirements. The incumbent will also act as deputy Division Registrar, including issuance of marriage licences and burial permits, and assume back-up responsibilities for other public service and corporate support functions within the Administrative Services and Elections Section, as part of the overall service delivery team. As part of City Clerk’s team, incumbent will also assist with the conduct of municipal elections.
- Provides customer & public service and corporate support and act as a first point of contact in person, phone or via email regarding civil marriage ceremonies
- Organizes and books civil marriage ceremonies, including securing and ensuring availability of appropriate venue and provides applicable published materials for the prospective couple
- Receives, accepts and processes payments for civil marriage ceremonies and bookings
- Conducts Full Service and Simple civil marriage ceremonies, including pre-preparation of ceremony script, marriage licence and marriage register
- Act as appointed Deputy Division Registrar, issuing prepared marriage and burial permits in accordance with the Marriage Act, Vital Statistics Act and the City of Brampton policies and procedures
- Maintains a high level of confidentiality; protects the Marriage Register against loss, theft and to ensure protection of the personal information contained within
- Provides assistance during municipal election and by-elections.
- Performs additional similar and related duties as assigned.
SELECTION CRITERIA:
- Completion of Grade 12, or equivalent
- Completion of the Civil Marriage Solemnization Training Module prior to the incumbent conducting civil ceremonies
- Appointment as a Deputy Division Registrar with the Office of the Registrar General (Ontario)
- Over two years up to and including 4 years of face to face customer service experience interacting with the public
- Previous experience managing and conducting marriage/wedding ceremonies is an asset
- Exceptional written and verbal communication and interpersonal skills with an emphasis on face to face, in person customer service.
- Ability to maintain a calm and professional demeanour when dealing with individuals in highly emotional situations
- Demonstrated knowledge of the Marriage Act and related Provincial Regulations (asset)
- Detail oriented, able to work in a fast-paced and ever-changing environment with conflicting timelines and priorities
- Ability to work independently or as part of a team.
- Working knowledge of Microsoft Office Suite, including SharePoint and Internet explorer
**Various tests and/or exams may be administered as part of the selection criteria.
Interview: Our recruitment process may be completed with video conference technology.
Applicants who do not meet the educational requirements but have direct related experience may be considered.
As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available.
If this opportunity matches your interest and experience, please apply online by clicking the button above quoting reference #106182 by July 16, 2024, and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.
As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.
Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.
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