The Opportunity
Reporting directly to the Municipal Clerk, the Coordinator, Freedom of Information is responsible for carrying out the Town’s Freedom of Information process in compliance with the requirements of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). As the Coordinator, Freedom of Information you will perform the following duties, including but not limited to:
- Intakes Freedom of Information (FOI) requests from members of the public ensuring that they have sufficient detail and are reasonably specific to facilitate a search for the requested records.
- Prepares and circulates notice forms to the appropriate internal Town Divisions and staff to ensure a thorough and successful search for records is completed.
- Analyzes retrieved records and carefully applies judgement to determine if they respond to the request, can be released, or require redactions based on specific exemptions within MFIPPA which includes making interpretations and researching precedents available through the Information and Privacy Commissioner of Ontario (IPC).
- Conducts training sessions for relevant Town staff on completing effective records searches.
- Determines appropriate fee amounts in accordance with legislation.
- Considers when time extensions, fee deposits, request transfers to other institutions or additional external third-party consultation on records to be released are required for an access request.
- Prepares decision and other letters to provide legislatively required notice to those who requested access to information.
- Maintains and tracks required freedom of information statistics for annual reporting to the IPC.
- Provides advice and guidance to staff in maintaining legislative compliance with MFIPPA, protecting privacy, and affiliated policy or procedure development.
- Facilitates received FOI request appeals and coordinates the Town’s position on appeals to the IPC
- Perform additional duties and undertake special projects as assigned.
The Ideal Candidate
We are seeking an enthusiastic professional with a post-secondary diploma in Business Administration, Records and/or Information Management, Library Science, Public Administration, or a closely related field. Our ideal candidate has a minimum 1 - 3 years related experience with a demonstrated understanding of access to information and protection of privacy legislation, processes related to processing Freedom of Information requests, records management and the protection of privacy and experience in managing the provincial appeal process administered by the IPC.
The ideal candidate will have demonstrated excellent verbal and written communication skills with superior attention to detail who demonstrates customer service excellence that reflects Caledon’s quality standards and possesses excellent interpersonal skills.
The successful candidate for Coordinator, Freedom of Information will be required to work a flexible schedule, including in the office, remotely and after hours (as required).
This position offers a salary range of $70,059.31 - $84,576.06 plus a competitive benefit package.
Satisfactory passing of a criminal record check, and proof of qualifications will be required of any successful candidate(s) for this position.
The Town is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The Town is an equal opportunity employer that is committed to an inclusive and barrier-free workplace. If your application requires accommodation, please contact People Services at (905) 584-2272 Ext. 4738.
Applications for this posting will be accepted until September 9th 12:00PM.
How To Apply
To learn more about employment with the Town of Caledon and to apply for this exciting and challenging opportunity, visit: www.caledon.ca/careers
If needed and upon request, this document can be made available in an alternative format.