The Manager position independently oversees the day-to-day running of the Club office. This position is overseen by the Board of Directors and will work closely with many member committees and members within the Club. The working hours are 9:30 – 5:00 p.m. Occasional weeknight and weekend work for special events may be needed but will be exchanged for time in lieu.
Responsibilities include:
- Communication via phone, email, mail, or in-person with current, prospective Club members, patrons and other stakeholders about the Club, Club business, and Club activities
- Liaise and communicate with the rental assistants, rental manager, vendors, contractors, caterers and other stakeholders necessary for conducting Club business
- Process and complete data entry of membership applications, dues and payments, events ticketing, and subscriptions purchases through the Club website and Wild Apricot
- Maintain the central Club calendar and liaise with members and rental manager to ensure accuracy and detailed information on the Club calendar
- Receive cash payments and administer cash payments to track all cash receipts and disbursements
- Deposit and track cheques
- Liaise with the bookkeeper to ensure invoices and expense claims are processed
- Assist the Board and the bookkeeper with the budgeting process, and monitor event expenses in relation to the budget
- Manage social media sites
- Maintain the Club website including event purchase set-up using Weebly and Wild Apricot platforms
- Assist with monthly Bulletin to members and create and distribute event reminders
- Supervise small daytime rentals and facilitate in-person rental payments
- Show Club facilities as requested to potential renters
- Attend various committee meetings if requested and prepare reports as required
- Support event convenors in planning, advertising and executing their events
- Assist the President and the Secretary of the Club in preparing for Board meetings as requested
- Other duties as assigned