The Finance Associate is responsible for maintaining accurate records of cash and non-cash securities held in trust by the Association as a bond against default of contractual obligations by engagers; for maintaining accurate records of basic dues, arrears and other fees payable or paid by the membership; and for assisting with processing engager accounts receivable.
KEY TASKS:
Maintain accurate records of cash and non-cash securities held in trust by the Association as a bond against the default of contractual obligations by engagers, including:
- Recording cash and non-cash securities in the database;
- Preparing deposits for cash security bonds and taking deposits to the bank;
- Maintaining accurate records of security agreements, Trisura bonds, Letters of Credit and pledges;
- Tracking bonds to ensure that adequate security is maintained at all times and that bonds are either renewed or their expiry approved and funds dispersed (if applicable) in a timely manner;
- Processing the Bond Release Checklist including following up with engagers regarding outstanding items and processing bond claims;
- Processing disbursements for bond claims and releases and recording them in the database;
- Assisting with the recording of cash receipts and disbursements in SAGE;
- Responding to enquires from engagers and staff relating to bonds administration.
Maintain accurate records of basic dues, arrears and fees payable or paid by the membership, including:
- Issuing invoices for basic dues, arrears and other fees payable by the membership;
- Preparing and taking deposits to the bank;
- Running credit card transaction reports and reconciling these to the database;
- Recording the receipt of payments in the database;
- Assisting with the recording of cash receipts and disbursements in SAGE;
- Responding to membership enquiries regarding the payment of amounts owing.
Process engager accounts receivable for the engagers assigned by the supervisor, including:
- Allocating payments received from engagers in the database;
- Pursuing the payment of overdue invoices;
- Reconciling aging accounts receivable;
- Responding to enquiries from engagers and staff relating to engager accounts receivable.
Provides administrative support to the Finance and Administration department including, but not limited to, mail collection and distribution, scanning and general office tasks.
Provide vacation, sickness or work load relief for the Engager Accounts Receivable Administrator.
Other related duties and projects generally considered to be within the job category.
