The Role: PRODUCTION COORDINATOR
We are looking for an enthusiastic administrator to join our programming and production team. In this role you will have a chance to directly impact the company’s growth and culture by supporting the producers who bring the projects to life.
Functional Area: Programming & Production
Role Type: Administrative
Salary: $55-60,000 PA
Start Date: As soon as possible
Roles and Responsibilities:
- Act as primary administrative support to the Programming & Production department including but not limited to:
- Contract drafting, reviews and execution
- Submit all departmental purchase orders, credit card requisitions and payment invoices for approval
- Work with the Finance team to ensure payment procedures are streamlined and communicated clearly to programming & production teams
- Support the planning and onboarding of seasonal festival staff
- Maintain internal project and information management systems
- Work with the Programming & Production team to ensure that all departments are working with updated program and project information
- Create, maintain and disseminate production and presentation schedules, providing daily updates to staff during the festival
- Track venue information and availability across the city and coordinate holds as required for festival programming
- Act as team point person for software and functional IT systems (e.g. Microsoft 365, Project Management and/or Customer Relationship Management programs)
- Provide planning, on-site and logistical festival support as needed
- Track and maintain storage and production supply inventory, overseeing any festival-related logistics plus rental/loan inquiries
- Co-ordinate production-related transport requests and pick-ups/drop offs at the Luminato office and storage unit when required
- Assist orderly setup, strike and storage as required
- Assist producing on individual projects when possible or required