The Manager position independently oversees the day-to-day running of the Club office. This position is overseen by the Board of Directors and will work closely with many member committees and members within the Club. The working hours are 9:30 – 5:00 p.m. Occasional weeknight and weekend work for special events may be needed but will be exchanged for time in lieu.

Responsibilities include:

Communication via phone, email, mail, or in-person with current, prospective Club members, patrons and other stakeholders about the Club, Club business, and Club activities
Liaise and communicate with the rental assistants, rental manager, vendors, contractors, caterers and other stakeholders necessary for conducting Club business
Process and complete data entry of membership applications, dues and payments, events ticketing, and subscriptions purchases through the Club website and Wild Apricot
Maintain the central Club calendar and liaise with members and rental manager to ensure accuracy and detailed information on the Club calendar
Receive cash payments and administer cash payments to track all cash receipts and disbursements
Deposit and track cheques
Liaise with the bookkeeper to ensure invoices and expense claims are processed
Assist the Board and the bookkeeper with the budgeting process, and monitor event expenses in relation to the budget
Manage social media sites
Maintain the Club website including event purchase set-up using Weebly and Wild Apricot platforms
Assist with monthly Bulletin to members and create and distribute event reminders
Supervise small daytime rentals and facilitate in-person rental payments
Show Club facilities as requested to potential renters
Attend various committee meetings if requested and prepare reports as required
Support event convenors in planning, advertising and executing their events
Assist the President and the Secretary of the Club in preparing for Board meetings as requested
Other duties as assigned

Toronto Heliconian Club jobs

Manager